As record temperatures sweep across the country, outdoor workers — especially those in public works, utilities, sanitation, and transportation — face higher risks of heat illness and injury than ever before.
To address this growing danger, the U.S. Department of Labor’s Occupational Safety and Health Administration (OSHA) has proposed a new federal rule: Heat Injury and Illness Prevention in Outdoor and Indoor Work Settings (Federal Register 89 FR 54864).

The rule, currently in the public comment phase, would require employers to create a formal heat-illness prevention program that includes clear procedures for monitoring workers during high-heat conditions.

One important detail stands out:

“Employers shall monitor employees for signs and symptoms of heat-related illness, including through regular communication or check-ins when employees work alone or in remote areas.”
— OSHA Proposed Rule, Docket OSHA-2021-0009

For many municipalities, that requirement could be a major operational challenge — especially for departments managing large field teams spread across a county.

Why Worker Check-Ins Matter

Regular contact with employees working in extreme heat is more than a compliance checkbox — it’s a proactive life-safety measure.

A short, scheduled check-in during the day can:

  • Detect early signs of heat exhaustion before they become medical emergencies.
  • Document due diligence and compliance for OSHA inspections.
  • Reduce liability and workers’ compensation claims related to heat exposure.
  • Demonstrate an agency’s commitment to employee safety and community responsibility.

How ConfirmOk Helps Municipalities Stay Ahead of Compliance

ConfirmOk provides a simple, automated way for cities and counties to meet this monitoring requirement without adding new hardware or staff.

Here’s how it works:

  1. The system automatically calls or messages employees at pre-set times during their shift.
  2. Workers confirm they’re safe with a quick response (e.g., pressing a phone key or replying to a text).
  3. If there’s no response, the system immediately alerts a supervisor or dispatcher.
  4. Every contact is logged and timestamped, creating a digital compliance record for audits and documentation.

This approach gives public works directors, utilities managers, and safety officers a reliable way to monitor staff, document compliance, and intervene quickly — all from a central dashboard.

The Benefits Go Beyond Compliance

Implementing daily check-ins does more than reduce regulatory risk.
Cities that use ConfirmOk also see:

  • Lower operational costs from fewer manual calls or radio checks.
  • Faster response times when incidents do occur.
  • Reduced liability exposure through documented monitoring.
  • Improved morale — workers know someone is looking out for them.

With OSHA’s heat-safety rule on track for adoption in 2025, municipalities that prepare now will be better positioned to protect their people and budgets later.

A Smarter Way to Keep Outdoor Workers Safe

Heat illness prevention isn’t just a compliance issue — it’s a leadership opportunity.
By adopting a proactive, automated monitoring system, cities can keep their teams safe, demonstrate accountability, and stay ahead of emerging federal requirements.

ConfirmOk helps make that possible.

References

  • U.S. Department of Labor, Occupational Safety and Health Administration. Heat Injury and Illness Prevention in Outdoor and Indoor Work Settings. Federal Register 89 FR 54864 (July 2, 2024).
  • OSHA Docket OSHA-2021-0009, RIN 1218-AD39.